Standard Lease Agreement

Arizona Residential Lease Agreement pdf Arizona Rental Lease Agreement Templates (6)
Rental Application – Future tenants should fill out this form before signing the agreement in order for landlords to verify the tenants employment to make sure they align with the tenants financial claims.

Arizona Lease By Type (6)

 

Arizona-Residential-Lease-Agreement-Template

 Arizona Residential Lease Agreement – This type of lease is used for a standard 1-year lease term although it can be a any time period if all parties agree and sign.

Download: PDF | Word (.docx)
 

Commercial-Lease-Agreement

 Arizona Commercial Lease Agreement – Used for retail spaces, office buildings, warehouses, and industrial facilities.

Download: PDF | Word (.docx)
 

Month-to-Month

 Arizona Month-to-Month Lease Agreement – Tenancy at will with renewals every 30 days.

Download: PDF | Word (.docx)
 

Rent-to-Own

 Arizona Rent to Own Lease Agreement – Tenant has the option to purchase property within an agreed time-frame.

Download: PDF | Word (.docx)
 

roommate-rental-lease-agreement

 Arizona Roommate Lease Agreement – When a room is rented out and Tenants become roommates.

Download: PDF | Word (.docx)
 

Arizona Sublease Agreement 1 pdf Arizona Rental Lease Agreement Templates (6)

 Arizona Sublease Agreement – Used to Sublet unit with landlords approval.

Download: PDF | Word (.docx)

What the Arizona Residential Lease Agreement Template covers?

This Arizona residential lease agreement template covers what landlords and tenants must know when renting property. The form includes following residential leasing laws:

Security Deposit Laws

Security deposits that landlords can requests from tenants cannot be more than one-half (1.5) of the monthly rent amount.[1]

  • 14 Days to Return – Within fourteen (14) days after the move-out inspection.
  • Damages/Unpaid Rent – Landlords can deduct from the security deposit at the end of the lease.

Termination Notices

The negotiated lease termination terms must be outlined in the agreement.[2]

  • Landlord’s Ability to Terminate: Must be outlined in the rental agreement and there must be a notice of at least 30 days.
  • Tenant’s Ability to Terminate: In military service or domestic violence situations, the tenant can terminate the lease early with proper notice of at least 30 days and must give a copy of the court order or police report to the landlord.

Maintenance and Repairs by Landlords and Tenants

  • Landlords must comply with the local health and safety codes. Landlords must maintain and repair the property enough where the rental unit is habitable by making it safe and clean.
  • The landlord must maintain the electrical, plumbing, sanitary, heating, ventilating, and air-conditioning by keeping them working and safe.
  • Landlords must make sure all appliances (elevators, etc.) are safe to operate.[3]

Habitability Standards: Health and Safety Codes

Both the landlord and tenants are responsible for keeping the rental property clean and dispose of any waste properly.[4]

Landlord Entry Notices

A minimum of forty-eight (48) hours’ notice for non-emergency inspections or maintenance.[5]

Rent Increase Laws

Arizona does not mandate rent control laws. Landlords must follow month-to-month guidelines on increasing rents which states that a 30-day notice must be in place prior to the increased rent amount.[6]
  • In Arizona, property managers often charge a lease renewal fee when tenants renew their lease every 12-months.

Notice of Lease Expiration

Both parties (landlord and tenant) are required to give a minimum of 30-days notice in the event of a lease termination or change in the lease.[7]

Abandoned Property in Arizona

If the tenant decides to leave the property for a specific period of time, the landlord must contact the tenants and give them ample time to get any belongings left behind before getting rid of them.[8]

Required Disclosure Forms

  1. Lead-Based Paint Disclosure & EPA Pamphlet – If the unit was built before 1978, the Tenant must sign this disclosure form.
  2. Bed Bug Acknowledgment – The Tenant confirms receiving information on bed bugs.[9]
  3. Non-Refundable Fees – Fees are non-refundable unless stated otherwise in the written lease agreement.[10]
  4. Landlord-Tenant Act – The Tenant confirms receiving the latest version of the Arizona Landlord-Tenant Act.[11]
  5. Move-In/Move-Out Inspection – The Landlord will provide a signed lease, move-in form for damages, and info about attending the move-out inspection, except in cases of eviction with any safety concerns.[12]
  6. Manager/Owner Information – The Landlord must provide details on the property manager and authorized persons for legal notices.[13]
  7. Pool Safety –  If there’s a pool, the Landlord must provide safety guidelines from the Arizona Department of Health Services.[14]
  8. Shared Utility Billing – The billing method must be disclosed if the utilities are shares.[15]
  9. Foreclosure Notice – In the event that the rental property is in foreclosure, the Tenant must be notified.[16]

Sample Arizona Residential Lease Agreement Template

Sources

  1. ARS § 33-1321
  2. ARS § 33-1318
  3. ARS § 33-1324
  4. ARS § 33-1324
  5. ARS § 33-1343
  6. ARS § 33-1375
  7. ARS § 33-1375
  8. ARS § 33-1370
  9. A.R.S. § 33-1319
  10. A.R.S. § 33-1321(B)
  11. A.R.S. § 33-1322
  12. 42 U.S. Code § 4852d
  13. A.R.S. § 33-1321(C)
  14. A.R.S. § 33-1322
  15. A.R.S. § 36-1681(E))
  16. A.R.S. § 33-1314.01
  17. A.R.S § 33-1331(A)
Alaska Residential Lease Agreement Template 1 pdf Alaska Lease Agreement Templates (6)
Rental Application – This form is recommended before signing the agreement in order for landlords to verify the tenants income. The parties can sign the Alaska lease agreement once the Tenant is approved.

Alaska Lease Agreement By Type (6)

 

Alaska-Residential-Lease-Agreement-Template

 Alaska Residential Lease Agreement – Fixed Term (1-year)

Download: PDF | Word (.docx)
 

Alaska-Commercial-Lease-Agreement

 Alaska Commercial Lease Agreement—This agreement applies to Business-Related property such as retail spaces, office buildings, warehouses, and industrial facilities.

Download: PDF | Word (.docx)
 

Month-to-Month

 Alaska Month-to-Month Lease Agreement – This type of lease is known as “tenancy at will,” with renewals every 30 days. Either party can terminate this lease with a 30-day notice.

Download: PDF | Word (.docx)
 

Rent-to-Own

 Alaska Rent-to-Own Lease Agreement – A lease that includes an option for the tenant to purchase the property during an option period.

Download: PDF | Word (.docx)
 

roommate-rental-agreement

 Alaska Room Rental (Roommate) Lease Agreement—This is for shared living arrangements. It is a legally binding contract outlining responsibilities and agreements between co-tenants. All members must sign.

Download: PDF | Word (.docx)
 

Alaska-Sublease-Rental-Lease-Agreement-Template

 Alaska Sublease Agreement – This is used to lease out a tenant’s prior lease terms with the landlord’s approval.

Download: PDF | Word (.docx)

What does the State of Alaska Lease Agreement Template cover?

This Alaska rental lease agreement form includes the laws and regulations regarding the landlord-tenant relationship in Alaska. Both landlords and tenants must be familiar with the following:

  1. Landlord-Tenant Act
  2. Rent Control
  3. Security Deposits
  4. Termination Notices
  5. Rental Agreements
  6. Subletting
  7. Eviction Process
  8. Habitability
  9. Local Regulations
  10. Weather Considerations
  11. Required Disclosure Forms

Landlord-Tenant Act

The Alaska Uniform Residential Landlord and Tenant Act (URLTA) mandates landlord-tenant laws.[1]

  • Responsibilities – The landlord and tenant must keep the property clean and habitable.
  • Heating and Pest Infestations – The landlord must provide heating and address any pest infestation issues.

Rent Control Laws and Notices

In Alaska, no rent control laws exist, meaning the landlords can increase rent amounts with proper notice of at least 30 days.[2]

Security Deposit Laws

  • Fourteen days – The landlord has 14 days to return the deposit at the end of the lease.
  • If the landlord deducts money from the deposit for damages, the landlord has 30 days to return the remaining amount.
  • Landlords can charge a security deposit of up to two months’ rent (including pet deposits if applicable).
  • Within 14 days of receiving the deposit, landlords must provide tenants with a written notice explaining the conditions under which they may withhold all or part of the deposit.[3]

Early Termination Notices

  • If a material defect occurs on the property, the landlord must cure it within ten days after receiving notice from the tenant. If it is not fixed within 20 days, The tenant can terminate the tenancy.
  • For all other terminations, the tenants must give landlords a 30-day notice to terminate the lease.[4]

Rental Agreements in Writing

The Arizona lease agreement must only be in writing if the lease term is longer than one year.[5]

Subletting Rules

Tenants must get prior approval, in writing, from the landlord to sublet their unit.[6]

Eviction Process

The tenant has seven days to pay rent in full after receiving notice of nonpayment from the landlord. The tenancy terminates if rent goes unpaid unless the landlord agrees to extend.[7]

Habitability Requirements: Standard Health and Safety Codes

Landlords in Alaska must make their rental units habitable for tenants that meet the standard health and safety codes.[8]

  • Tenants must notify landlords in writing of any necessary repairs or issues with the property.

Local Regulations: Written Property Inspection Reports

  • Property Inspection Report – The property inspection report is a written document the tenants must complete at the lease’s end. The report should include a “premises condition statement” describing the condition of the unit and a “contents inventory” itemizing any furnishings and a description of their condition.
  • Move-In Inspection Report — The landlord must complete the move-in inspection report before the tenant moving in.

Weather Considerations

Landlords may include policies for different weather, such as snow removal or heating guidelines. Landlords must provide adequate heating for tenants in Alaska.

Required Disclosure Forms

  1. Lead-Based Paint Disclosure & EPA Pamphlet – If the property was built before January 1, 1978, the tenant must sign.
  2. Owner/Manager Contact – This agreement lists the person(s) authorized to receive notices and communications from the tenant.
  3. 7+ Day Absence – The landlord must be notified if the tenant is away or vacates the property for more than seven (7) days.

Sample Alaska Lease Agreement Template 

Sources

  1. § 34.03
  2. § 34.03.220
  3. § 34.03.070
  4. § 34.03.160
  5. § 09.45.180
  6. § 09.45.090
  7. § 34.03.100
  8. afhc.us
Alabama Residential Lease Agreement Template 1 pdf Alabama Lease Agreement Templates (6)
Rental Application – Recommended for tenants to fill out this form before signing the agreement in order for landlords to verify tenants credit and employment history. Once approved, both parties can sign the Alabama lease agreement.

By Type (6)

 

 

Alabama-Residential-Lease-Agreement-Template

 Residential Lease Agreement – Used for residential properties with a standard 1-year lease term.

Download: PDF | Word (.docx)
 

Alabama-Commercial-Lease-Agreement

 Commercial Lease Agreement – Business use such as retail spaces, office buildings, warehouses, and industrial facilities.

Download: PDF | Word (.docx)
 

Month-to-Month

 Month-to-Month Lease Agreement—also known as “tenancy at will,” this agreement automatically renews every 30 days unless the lease says otherwise.

Download: PDF | Word (.docx)
 

Rent-to-Own

 Rent-to-Own Lease Agreement – is a standard lease that includes the option to purchase the property within a certain period.

Download: PDF | Word (.docx)
 

Alabama-Roommate-Rental-Lease-Agreement-Template

 Roommate Lease Agreement – Shared living arrangements. A binding contract outlining responsibilities and agreements between co-tenants.

Download: PDF | Word (.docx)
 

Sublease-Agreement

 Alabama Sublease Agreement – Used to sublet the unit with the landlord’s approval.

Download: PDF | Word (.docx)

What does the Alabama lease agreement form cover?

This document includes the following subjects that pertain to the laws regarding the relationship between the landlord and tenant in Alabama:

Uniform Residential Landlord and Tenant Act (AURLTA)

The Alabama Uniform Residential Landlord and Tenant Act (AURLTA) governs the relationship rules for landlords and tenants in Alabama.  [1]

Security Deposit Law

Landlords in Alabama may charge any amount for a security deposit, which must be returned (minus any deductions for damages) to the tenant after vacating when the lease ends.[2]

  • 60 Days – Amount of time the landlord has to return the deposit. The tenant may sue up to double the security deposit amount if the landlord holds for more than 60 days.
  • Deductions for damages must be written on an itemized list and given to the tenant.
  • Normal wear and tear cannot be deducted from the security deposit.

How Can I Break my Lease Legally in Alabama

Both landlords and tenants have special rights to cancel a lease if there is a warrant to do so, with the landlord having more powers than the tenant.[3]

  • Landlord’s Ability to Terminate
    • 7-day notice to pay or be evicted.
    • 14-day notice to fix a violation or be evicted.
  • Tenant’s Ability to Terminate
    • With proof of domestic violence, a tenant can terminate the lease early.
    • Provide 30 days notice to terminate if the lease is month-to-month.

Landlord’s Access to the Rental Property

Landlords must provide a 2-day notice to the tenant before entering the property unless for emergencies. Tenants may not deny the landlord access unreasonably.[4]

Rent Due Dates and Late Fees

Alabama does not mandate rent due dates, therefore it is up for the landlord and tenant to agree upon. If no grace periods exist in the agreement, the landlord may charge a late fee immediately one (1) day after rent is late.[5]

Eviction Procedures and Notices

After a lease termination notice is sent and the tenant does not remedy the fault (late payment or violation), the landlord must go through the local court to formalize an eviction before a tenant can be removed.[6]

Property Maintenance Requirements

  • The landlord is required to make repairs (upon written notice from the tenant) and maintain a habitable living environment; failure to do so allows the tenant to do the following:
  • Terminate the lease or seek damages if repairs aren’t made 14 days after delivering the written notice.
  • Tenants who decide to fix repairs with their own money are not legally entitled to deduct the cost from their rent payment.[7]

Required Disclosure Forms

  1. Lead-Based Paint Disclosure & EPA Brochure – This disclosure form and EPA brochure are required for all properties built before 1978.[8]
  2. Owner/Manager/Landlord Identification and Mailing Address – The agreement must include this individual’s full legal name and mailing address for tenant notices.[9]
  3. Abandonment (conditional) – If the Landlord requires notification when the Tenant will be absent from the rental property for more than 14 days, it must be written in the lease agreement contract.[10]

Hunting Land for Lease

The Alabama Forest Owners’ Association, Inc. provides land that is available for lease on its website.[11] To list hunting land for lease (for free) mail listing information to:

AFOA Hunting Land,
P.O. Box 361434,
Birmingham, AL 35236.

Abandonment

  • Absence – It must be written in the lease agreement if Landlords require Tenants to give notice if they are absent for more than 14 days. [13] The Landlord can enter the property during absences.[14]
  • Breaking the Lease – The Landlord can charge rent and damages if the Tenant leaves early but must try to re-rent the unit. [15]
  • Utility Shutoff – The property is considered abandoned when utilities are off for seven (7) days.[16]
  • Unclaimed Property – Items left behind after 14 days are considered abandoned, and the Landlord can eliminate them.[17]

Sample Printable Form

Sources

  1. Ala. Code §§ 35-9A
  2. Ala. Code § 35-9A-201
  3. Ala. Code § 35-9A-441
  4. Ala. Code § 35-9A-303
  5. Ala. Code § 35-9A-161
  6. Ala. Code §§ 35-9A-421 to 35-9A-461
  7. Ala. Code § 35-9A-204
  8. § 35-9A-201(a)
  9. 42 U.S. Code § 4852d
  10. § 35-9A-423(a)
  11. afoa.org
  12. revenue.alabama.gov
  13. § 35-9A-423(a)
  14. § 35-9A-423(b)
  15. § 35-9A-426
  16. § 35-9A-423(e)
  17. § 35-9A-423(d)
Residential-Lease
Rental Application Forms—Landlords can request a rental application before signing the lease agreement to verify the Tenant’s background, finances, and rental history. Once the tenant is verified, the landlord can sign the free rental lease agreement.

By State

By Type (15) 

Residential-Lease-Agreement-Template

Residential Lease Agreement

Standard 1-year Lease Term

Download: PDF | Word (.docx)
 

Simple-1-page-lease-Agreement-Template

Simple 1-Page Lease Agreement

Simple Lease Agreement (One-Page)

Download: PDF | Word (.docx)
 

Commercial-Lease-Agreement-Template

Commercial Lease Agreement

Used for retail spaces, office buildings, warehouses, and industrial facilities.

Download: PDF | Word (.docx)
 

Condominium-Lease-Agreement-Template

Condominium Lease Agreement

Used for renting condo units.

Download: PDF | Word (.docx)
 

Equipment-Rental-Agreement-Template

Equipment Rental Agreement

Used by Owners renting equipment to Lessees.

Download: PDF | Word (.docx)
 

Family-Member-Rental-Lease-Agreement-Template

Family Member Rental Lease Agreement

Used by relatives renting from family members.

Download: PDF | Word (.docx)
 

Hunting-Land-Lease

Hunting Land Lease

This form is used to lease land for hunting purposes.

Download: PDF | Word (.docx)
 

Month-to-Month-Lease-Agreement-Template

Month-to-Month Lease Agreement

Tenancy at will with renewals every 30 days.

Download: PDF | Word (.docx)
 

Parking-Space-Lease-Agreement

Parking Space Lease Agreement

Agreement to Lease Parking Space

Download: PDF | Word (.docx)
 

Rent-to-Own

Rent-to-Own Conveyance Lease Agreement

A lease that includes an option for the tenant to purchase the property.

Download: PDF | Word (.docx)
 

Room-Rental-Agreement-Template

Room (Roommate) Rental Lease Agreement

Shared living arrangements. A binding contract outlining responsibilities and agreements between co-tenants.

Download: PDF | Word (.docx)
 

short-term-vacation-lease

Short-Term(Vacation) Lease

Used for leases less than 30 days.

Download: PDF | Word (.docx)
 

Storage-lease-Agreement

Storage Space (Unit) Rental Lease

Rent storage space in exchange for rent payments.

Download: PDF | Word (.docx)
 

Sublease-Agreement-Template

Sublease Agreement

Used to Sublet units with landlord approval.

Download: PDF | Word (.docx)
 

Weekly-lease-Agreement-Template

Weekly Lease Agreement

7-day lease periods.

Download: PDF | Word (.docx)

What is a Lease?

A lease is a legal agreement between a landlord and a tenant that defines their rights and obligations when renting a residential or commercial property. A rent receipt is proof that the Tenant paid rent. A lease addendum is used to modify or change the terms of the lease agreement. A move-in checklist is used to protect the Tenant’s security deposit deduction.

Why use a Rental Lease Agreement?

A written and signed rental lease agreement protects both the Landlord and the Tenant by clearly outlining the rules and responsibilities of both parties during the lease term.

  • Protect the Rights of Both Parties: The roles of each party are written down so there is no confusion.
  • Misunderstandings: Having the agreement in writing makes it straightforward to both parties what the roles are.
  • Customize: Create a rental lease contract tailored to the rental property.

Rental Lease Agreement Template Features

  • Legally Binding
  • Customizable
  • Multiple Formats (PDF, Word, Excel, Open Document)
  • Free Samples

What is a Residential Lease?

A Residential Lease Agreement is a contract for renting a home, outlining the landlord’s and tenant’s rights and responsibilities. It is used for apartments, houses, and condos. A residential lease is also known as the following:

  • Lease agreement
  • Rental agreement
  • Rental contract
  • Apartment lease
  • House rental agreement
  • Tenancy agreement
  • Rent-to-own lease

Does a lease takeover count as breaking a rental agreement?

No, as long as it is done with the landlord’s consent.

Who Pays the Security Deposit in a Lease Agreement?

The Tenant pays the Landlord the security deposit as collateral for any damages or non-payment of rent.

 

How to Write a Rental Lease Agreement? 

Step 1 – Title the Agreement Form and add the Parties’ Names

  1. Add the name of the agreement form, “Rental Lease Agreement.”
  2. Add the date and year the agreement was made.
  3. Add the full legal names and addresses of the Landlord and Tenant.

write-rental-lease-step-1

Step 2 – Add Rental Property Address, Details and Residence Type

  1. Please enter the entire rental property address where it is located.
  2. Add the property details, such as the number of bedrooms, bathrooms, half-bathrooms, and any other information the Tenant should know.
  3. Please add the type of residence, such as a single-family home, multifamily home, townhouse, condominium, apartment, co-op, dwelling, mobile home, tiny home, or other.

step-2-rental-property-address

Step 3 – Select Fixed-Lease or Month-to-Month Lease Type with Dates

  1. Check if the type of lease is a fixed lease or a month-to-month lease.
  2. Add start and end dates.
  3. Add renewal options (if any).

step-3-fixed-lease-or-month-to-month-lease

Step 4 – Add names of Occupant(s)

The Tenant must list any occupant(s) (if any) staying in the rental unit.

how-to-write-lease-agreement-step-4

How to Lease Your Property (9 Steps)

Step-by-Step Guide PDF

Step 1 – Type of Lease

Landlords, Owners, and Property Managers who decide to rent out their unit(s) to Tenants (s) in exchange for rent payments need to first decide on the type of lease options they want to offer Tenants. The options include a short-term (seasonal), long-term, or vacation lease agreement.
Agreement Types Depending on Lease Duration and Tenant Audience:

  • Long-term lease – Minimum of one year (12 months) or more. These Tenants typically are young professionals or family units where one needs to stay consistently in one geographic area to be close to a job or school for long periods.
  • Short-term lease—Up to one year (12 months) or monthly (month-to-month). These Tenants tend to be college kids who need to rent an apartment for nine months out of the year before going home for summer vacation at their parents’ house.
  • Vacation lease—One month (30 days) or less. These Tenants come from all different walks of life as one travels throughout one’s lifetime. It’s becoming more common, especially after the pandemic, for people to work remotely and also study remotely online.
  • Hunting Land Lease – PDF

Step 2 – Preparing the Rental Property for Showings

Once the final decision is made on the lease type, the next step is to prepare the rental property for showings – in person and online. This step is when a cleaning company or a painter fixes interior and/or exterior touch-ups. The plumber might also need to be contacted if a faucet leaks or a toilet is clogged.

A trip to Lowe’s or Home Depot might be a good idea for light bulbs, smoke detectors (including the compatible batteries), and having extra keys made (think extra keys for Lock-box, Brokers, and Tenants).

Double-check that all of the essentials needed to make your home 100% habitable are present prior to showing or posting any videos or pictures of the rental space online or in print ads.

get-ready-for-showings-clean-rental-property

Step 3 – Finding the Right Tenant(s)

The third step is finding and vetting potential Tenant(s). This is done by listing the property online, including entering information in the Multiple Listing Service (MLS). At this point, you may consider hiring a Real Estate Broker to help with the leasing process to avoid any financial or legal issues.

Advertising: Advertising rental properties depends on the local market and the target audiences. Landlords or property owners can choose from different advertising platforms, but it’s essential to be transparent about the property’s condition, updated photos, and prices to simplify the rental process. Also, consider hiring a real estate agent to manage the rental process.

finding-tenants-rental-unit

 

Step 4 – Preparing a Rental Application

A rental application serves to uncover three major concerns for an owner of property about a Tenant:

  • Criminal history
  • Credit history
  • Previous evictions by prior landlords

If a Tenant passes all three checks, then verify the Tenant’s employment and means of paying rent. Landlords have the legal right to ask for government-approved identification, a social security number, and an applicant’s legal status.

Preparing-Rental-Application

Law Alert ⚖️

The Fair Housing Act, 42 U.S.C. 3601, prohibits landlords and property owners from discriminating (denying) prospective tenants the ability to rent based on the following criteria:

  • disability
  • familial status or national origin
  • race or color
  • religion
  • sex

Ways to Screen a Tenant:

  • TransUnion SmartMove – TransUnion offers a tenant screening service called SmartMove. It allows landlords to request credit reports and criminal background checks on prospective tenants. SmartMove provides a credit-based recommendation that helps you assess the tenant’s financial stability and risk profile.
  • Experian Connect – Experian offers a similar service called Experian Connect. Landlords can request credit reports and view a tenant’s credit history. This can help you gauge their creditworthiness and financial responsibility.
  • Local Court Records – You can check your local court’s website or visit in person to search for eviction records, judgments, or any legal disputes involving prospective tenants. This can give you insight into their rental history and legal issues.
  • Social Media and Online Searches – Conducting online searches and checking social media profiles can provide additional information about a tenant. While this isn’t an official screening method, it can give you an idea of their lifestyle, behavior, and any red flags.

Step 5 – Tenant Views the Space

Depending on the property owner, one may require a rental application from the applicant before or after viewing the property. There could be disclosures you will need to offer each tenant before they view the property, depending on the state.

Law Alert ⚖️

The most common disclosure the federal government requires is the Lead-Based Paint Disclosure, which requires owners of property built before 1978 to give prospective tenants a pamphlet (PDF)↗.

showing-tenants-rental-property

Step 6 – Verify References

Landlords and property owners should be particular when asking for references from a prospective tenant. Asking for personal friends or family as references serves little use. An owner must abide by no laws or limitations when contacting references. When asking for references, it’s best to ask for the following contacts:

  • Previous and current employer;
  • Prior landlord/owner of rented property.

Step 7 – Approving the Tenant

A landlord can approve a tenant for any reason. However, when rejecting a tenant from occupancy, the landlord must give the reason (which must be legal). A rejected application is due to a negative report on a credit report.

Law Alert ⚖️

The Fair Credit Reporting Act↗requires property owners/landlords to disclose the information as to why a rental application was denied. Landlords must provide the denied applicant with the following:

  1. A written statement explaining the adverse facts
  2. A source of the reporting agency

 

Step 8 – Signing the Lease

Leases can be signed online using DocuSign↗ or eSign↗. If the lease is signed in person, having the lease notarized is recommended. Property owners do not need to be named on the lease if a property management company controls the property. Verbal agreements are not legally binding.

  • All persons who have applied to reside at the property;
  • Owner or manager of property;
  • If signing in person, a notary (public officer) is recommended.

Security Deposits

Most U.S. states follow the rules set out by HUD↗, a federal department that administers laws and regulations regarding housing.

  • One month rent – Landlords are allowed to ask for a security deposit equal to 1 (one) month’s rent;
  • Interest-bearing account – Security deposits must be kept in a separate interest-bearing account;
  • Unpaid Dues – The Landlord may use the security deposit as reimbursement for any unpaid dues when the lease expires;
  • Refund – The landlord must return the security deposit in full within 30 days of notice;

Source: § 880.608

Step 9 – Occupancy

The Tenant(s) have the right to occupy the property on the start date stated within the lease agreement unless otherwise written and agreed upon. Once the tenant has begun to occupy the property, the owner loses their right to enter it without proper notice. The lease agreement termination will be outlined in the agreement.

Rental Lease Break Clause

A lease break clause lets a Tenant end their lease early under certain conditions.

Landlord-Tenant Laws

State Security Deposit Laws By State

State Maximum Deposit Notice Period Sources
Alabama 1 month’s rent 60 days § 8-8-15(b)§ 35-9A-201(a), § 35-9A-201(b)
Alaska 2 months’ rent 14-30 days § 34.03.070(a), § 34.03.070(g)
Arizona 1.5 months’ rent 14 days § 33-1321
Arkansas 2 months’ rent 60 days § 18-16-304, § 18-16-305
California 1 month’s rent 21 days § 1950.5
Colorado 2 months’ rent 1-2 months § 38-12-102.5, § 38-12-103
Connecticut 1-2 months’ rent 21-15 days § 47a-21
Delaware 1 month’s rent 20 days § 1301A
Florida No Limit 15-30 days § 83.49(3)(a)
Georgia 2 months rent 30 days § 44-7-30.1, § 44-7-34
Hawaii 1 month’s rent 14 days § 521-44
Idaho No limit 21-30 days § 6-321
Illinois No limit 30-45 days § 765 ILCS 710
Indiana No limit 45 days § 32-31-3-12
Iowa 2 months’ rent 30 days § 562A.12
Kansas 1 month’s rent (unfurnished), 1.5 months’ rent (furnished) 14-30 days § 58-2550
Kentucky No limit 60 days § 383.580(6)
Louisiana No limit 1 month § 9:3251§ 6032
Maine 2 months’ rent 21-30 days § 6032, § 6033
Maryland 1 month’s rent 45 days § 8–203
Massachusetts 1 month’s rent 30 days Chapter 186, Section 15B
Michigan 1.5 months’ rent 30 days § 554.602, § 554.609
Minnesota No limit 3 weeks § 504B.178
Mississippi No limit 45 days § 89-8-21
Missouri 2 months’ rent 30 days § 535.300
Montana No limit 10-30 days § 70-25-202
Nebraska 1 month’s rent (excluding pet fees) 14 days § 76-1416
Nevada 3 months’ rent 30 days NRS 118A.242
New Hampshire 1 month’s rent or $100 (whichever is greater) 20-30 days RSA 540-A:6, RSA 540-A:7
New Jersey 1.5 months’ rent 30 days § 46:8-21.2, § 46:8-21.1
New Mexico 1.5 months’ rent 30 days § 47-8-18
New York 1 month’s rent 14 days § 7-108(e)
North Carolina 1.5-2 months’ rent 30-60 days § 42-51, § 42-52
North Dakota 1 month’s rent (excluding pet deposits) 30 days § 47-16-07.1
Ohio No limit 30 days § 5321.16
Oklahoma No limit 45 days § 41-115(B)
Oregon No limit 31. days § 90.300
Pennsylvania 2 months’ rent 30 days § 250.511a, § 250.512
South Carolina No limit 30 days § 27-40-410
South Dakota 1 month’s rent 14-45 days § 43-32-6.1, § 43-32-24
Tennessee No limit 30 days § 66-28-301
Texas No limit 30 days § 92.103
Utah No limit 30 days § 57-17-3
Vermont No limit 14-16 days § 4461
Virginia 2 months’ rent 45 days § 55.1-1226(A)
Washington No limit 30 days § 59.18.280
West Virginia No limit 45-60 days § 37-6A-2
Wisconsin No limit 21 days § 134.06
Wyoming No limit 15-30 days § 1-21-1208(A)

Non-Sufficient Funds (NSF) Fees By State

State Maximum Fee Laws
Alabama $30 § 8-8-15(b)
Alaska $30 § 09.68.115(2)
Arizona No Maximum N/A
Arkansas $30 § 5-37-307,
§ 5-37-304
California $25 (Plus $35 for each additional bad check provided.) § 1719.
Colorado $20 § 13-21-109
Connecticut N/A § 52-565a(d)
Delaware $40 § 1301A
Florida $25: For checks, $50 or less.
$30: For checks over $50 but less than $300.
$40 or 5% of the total value (whichever is greater): For checks over $300.		 § 68.065
Georgia $30 or 5% of the rent check amount § 13-6-15 (b)
Hawaii N/A N/A
Idaho The total amount of the check plus any fees. § 28-22-1051
Illinois The amount of the check plus any fees. 720 ILCS § 5/17-1(E)
Indiana $27.50 or 5% of check amount. § 35-43-5-5
Iowa Amount of check and any fees. § 714.1(6)
Kansas $30 § 60-2610
Kentucky $50 § 514.040
Lousiana $15 plus any bank fees. § 14:71
Maine Check amount and bank fees. § 14-6071
Maryland N/A N/A
Massachusetts $30 § 62C-35
Michigan $25 (if rent check is paid within 7 days); $35 (if rent check is paid within 30 days. § 600.2952
Minnesota N/A N/A
Mississippi $30 § 97-19-75
Missouri $25 § 570.120
Montana $30 § 27-1-717
Nebraska $10 § 28-611
Nevada N/A N/A
New Hampshire N/A § 638-4
New Jersey $100 or 3 times the check amount. § 2A-32A-1
New Mexico N/A N/A
New York $20 § 5-328
North Carolina $25 § 25-3-506
North Dakota $30 § 6-8-16.2a
Ohio $30 or 10% of the Check’s Amount § 1319.16
Oklahoma N/A N/A
Oregon $35 § 30.701
Pennsylvania $50 § 18.4105e
South Carolina $30 § 6-42-3
South Dakota $40 § 57A-3-421
Tennessee $30 § 47-29-102
Texas N/a N/A
Utah $20 § 7-15-2
Vermont $5 § 2022
Virginia $50 § 8.01-27.1
Washington $40 § 62A.3-515(b)(1)
West Virginia $25 § 61-3-39e
Wisconsin N/A N/A
Wyoming $30 § 1-1-115

Definitions

Abandonment
Abandonment is the act of vacating the premises before fulfilling the terms of the agreement without notice or consent, is abandonment.
Addendum: Addendum is a signed document that adds terms to a lease.
Agent
Agent is someone acting on behalf of another (Realtor, real estate agent, or property manager)
Alterations and Improvements
Alterations and Improvements are changes to a property’s appearance or function.
Appliances
Large household machines, such as refrigerators or stoves.
Amenities
Extra features that add value, such as a balcony or fitness center.
Appraisal
An appraisal is a professional evaluation of the value of a property by a licensed appraiser.
Binding Effect
A clause in the lease that benefits all parties and their heirs or assigns.
Breach of Contract
Breaking lease terms, leading to termination.
Boilerplate Contract
Clauses in lease agreements that correlate critical legal points.
Closing Costs
Buyers and sellers typically incur various expenses beyond the property price to complete a real estate transaction. These expenses include fees for title insurance, legal services, and more.
Default
Steps taken when a tenant violates the lease.
Closing Costs
Buyers and sellers typically incur various expenses beyond the property price to complete a real estate transaction. These expenses include fees for title insurance, legal services, and more.
Default
Steps taken when a tenant violates the lease.
Due Date
The day rent is due; a grace period before late fees apply.
Down Payment
The down payment in a real estate transaction is the first initial payment made by the buyer (Tenant) when purchasing a home. It is usually a percentage of the total purchase price.
Escrow
A third party of the Landlord and Tenant holds the funds until a transaction is completed.
Entire Agreement
Confirms all agreements are included in the lease document.
Eviction
Landlord’s legal process to remove a tenant.
Fair Housing Act
Prohibits rental discrimination based on personal characteristics (race/religion).
Fair Market Rent
Fair Market Rent is determined by the 40th percentile of gross rents for typical, standard-quality rental units in a specific housing market..
Furnishings
Removable items like furniture or decor.
Governing Law
States the lease follows local state laws.
Grace Period
Extra time before late fees are charged for unpaid rent.
Guests
Non-residents staying in rental unit temporarily.
Hazardous Materials
Substances on the property that may pose risks.
Landlord and Tenant
The landlord agrees to let the tenant use the property for a specified period in exchange for rent.
Lease Agreement vs. Rental Agreement
A lease agreement is usually for long lease contracts, 6 months or more, and a rental agreement is usually for short-term leases of 30 days.
Property Rentals
Real Estate assets that are owned by individuals or entities (businesses) that are rented out to Tenants/Occupants for a specific period of time in exchange for rent payments.
House rules
Guidelines for shared living spaces.
Indemnification
Protects the landlord from liability for injuries or damages.
Insurance (Bond)
Covers landlord and tenant liability.
Landlord/Lessor
The property owner renting out the unit.
Late Fee
Charge for overdue rent.
Lease Agreement
A legal document outlining rental terms.
Lease Renewal
Extending the lease after expiration.
Maintenance
Required property upkeep by the tenant.
Monthly Rent
Rent amount due monthly, usually on the 1st.
Month-to-Month
Flexible lease renewed every 30 days.
Non-Delivery of Possession
Clause for tenant move-in delays.
Notice
Written communication from landlord about lease-related issues.
Occupants
Non-tenant residents, like family members.
Parking
Defines parking arrangements for tenants.
Parties
Individuals (Lessor/Lessee) involved in the lease (Landlord/Tenant).
Payment Location
Address for delivering rent payments.
Personal Property
Removable belongings not part of the rental unit.
Pet Deposit Fee
Extra payment for pets in the rental property.
Property Description
Address and details of the rental unit.
Property Manager
Person managing the property for the owner.
Prorated Rent
Adjusted rent for partial months.
Real Property
Land and attached structures.
Receipt of Agreement
Proof that both parties received signed documents.
Returned Check
A bounced check due to insufficient funds (NSF Fees might occur).
Security Deposit
Money held for potential damages.
Security Deposit Refund
Return of deposit after deductions for damages.
Severability Clause
Invalid clauses don’t affect the rest of the lease.
Sub-landlord – (Sublessor)
Tenant renting the unit to another person.
Subleasing
When a tenant rents the property to someone else.
Subtenant (Sublessee)
Person renting from the primary tenant.
Tenancy
Occupancy of the rental unit.
Tenant
Person renting the property.

Federal Leasing Laws ⚖️

Fair Housing Act (FHA)

Cannot discrimination based on race, religion, or disability. (hud.gov)

Americans with Disabilities Act (ADA)

Must include accessibility and rights for individuals with disabilities (reasonable accommodations and allowing service animals on property). (ada.gov)

Lead-Based Paint Hazard Reduction Act

Must be included for homes built before 1978. (epa.gov)

Fair Credit Reporting Act (FCRA)

Disclosures when checking credit reports for screening tenants. (ftc.gov)

Privacy and Security Laws

The roommate agreement must outline how personal information and data is protected. This is part of the Truth in Lending Act. (occ.treas.gov)

Uniform Residential Landlord and Tenant Act (URLTA)

URLTA provides guidelines for leases and tenant rights and covers security deposits, repairs, and maintenance rules. (nchh.org)

Anti-Retaliation Laws

Protects tenants from retaliation for asserting rights; the agreement cannot penalize roommates for exercising legal rights. (nhlp.org)

Landlord Access Notice Requirements by State

State Required Notice Statute
Alabama 2 days § 35-9A-303
Alaska 24 hours § 34.03.140
Arizona 48 hours § 33-1343
Arkansas N/A N/A
California 24 hours (non-emergency), 48 hours (move-out inspection) § 1954
Colorado N/A N/A
Connecticut Reasonable notice § 47a-16
Delaware 48 hours Title 25 § 5509
Florida 24 hours § 83.53
Georgia N/A N/A
Hawaii 2 days § 521-53
Idaho N/A N/A
Illinois N/A N/A
Indiana Reasonable notice § 32-31-5-6
Iowa 24 hours § 562A.19
Kansas Reasonable notice § 58-2557
Kentucky 2 days § 383.615
Louisiana N/A N/A
Maine 24 hours § 6025
Maryland N/A N/A
Massachusetts Reasonable notice Sanitary Code (410.810)
Michigan N/A N/A
Minnesota “Reasonable notice” (no less than 24 hours) § 504B.211
Mississippi N/A N/A
Missouri N/A N/A
Montana 24 hours § 70-24-312
Nebraska 24 hours § 76-1423
Nevada 24 hours NRS 118A.330
New Hampshire Reasonable notice RSA 540-A:3
New Jersey 1 day § 5:10-5.1
New Mexico 24 hours § 47-8-24
New York N/A N/A
North Carolina N/A N/A
North Dakota Reasonable notice § 47-16-07.3
Ohio 24 hours § 5321.04
Oklahoma 1 day § 41-128
Oregon 24 hours § 90.322
Pennsylvania N/A N/A
Rhode Island 2 days § 34-18-26
South Carolina 24 hours § 27-40-530
South Dakota 24 hours § 43-32-32
Tennessee 24 hours § 66-28-403
Texas N/A N/A
Utah 24 hours § 57-22-4
Vermont 48 hours § 4460
Virginia 24 hours § 55.1-1229(A)
Washington 2 days (repairs), 1 day (showings) § 59.18.150
West Virginia N/A N/A
Wisconsin Advance notice § 704.05(2)
Wyoming N/A N/A

USPS Informed Delivery: Email Landlord/Tenant Notices

Sign up with USPS Informed Delivery (usps.com) to receive mail virtually, no matter where you are. Never miss a Notice in the mail again, as these Notices can be time-sensitive.

Frequently Asked Questions

Q. Does a lease takeover count as breaking a rental agreement?

Answer: A lease transfer doesn’t usually count as breaking a rental agreement. Always double-check with the written lease agreement contract that you signed.

Q. What are renters’ rights without a formal written lease agreement?

Answer: Tenants’ rights without a formal lease agreement depend from state to state. Read our basic guideline for more information.

Q. What is a Rental Agreement Form?

Answer: A rental agreement is a month-long contract that is similar to a lease in many ways. It’s different from a lease in that it is automatically renewed.

Q. How do you get out of a lease agreement?

Answer: Laws are in place that override the lease agreement where the tenants can break the contract.

Q. How do you spot a fake lease agreement?

Answer: Some lease agreements are fake; here are the top ways to spot one: the landlord asks for a large deposit, the landlord puts time pressure on you to sign the agreement, and the lease agreement does not allow you to legally get out of the lease respectfully.

Q. What are the 2025 Fannie Mae Selling and Renting Updates?

Answer: Fannie Mae’s tools and resources are free, including the 2025 selling guide PDF.

Q. How to cancel a lease agreement?

Answer: Landlords usually require a 30-day notice, although it’s best to check with local laws and your lease agreement. The lessor and lessee MUST sign a letter stating the cancellation.

Q. What is a triple-net lease agreement?

Answer: Although this type of lease mostly pertains to commercial property, it’s when the tenant agrees to pay for all expenses/bills of the rental property, including taxes, insurance, and maintenance.

Sample Rental Lease Agreement 

PDF | Word | Excel | ODT | Google Docs | Google Sheets

Sources

  1. 2022 BLS Housing Study (1st slide)
  2. FRED (Economic Data) – Total Households
  3. 2022 BLS Housing Study (2nd slide)
  4. Moody’s – Key Takeaways from the 4th Quarter Housing Affordability Update
  5. Results from the Zillow Consumer Housing Trends Report 2023
  6. Results from the Zillow Consumer Housing Trends Report 2023
  7. Zillow – Consumer Housing Trends Report 2024 (Page 30)