Receipt Generator Free Templates 🧾 Print Template Book PDF | Word | Excel | ODT

A receipt template is a pre-made financial document where you fill in the details of the sale for proof of purchases for goods or services. Create professional receipts and invoices in PDF, Excel, Word, and OTD formats.

Last updated February 10th, 2025

A receipt template is a pre-made financial document where you fill in the details of the sale for proof of purchases for goods or services. Create professional receipts and invoices in PDF, Excel, Word, and OTD formats.

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An original receipt  is an acknoledgement from a vendor that shows proof of goods sold or service rendered. A business receipt is proof of goods or service by a company. A rent receipt is proof Tenant paid rent.

Why should I use a receipt?

Using a receipt template offers many benefits for business owners:

    • Accuracy and Consistency: All details of transaction are correctly recorded.
    • Professionalism: Gives your business a better image and builds trust with clients.
    • Timesaving: Speeds up billing by using pre-set fields.
    • Expense Tracking: Helps track cash purchases and donations for better financial management.

What to include in a professional looking receipt?

This professional receipt template includes the following information:

Contact Details: Company Name and Logo

Business contact information should go at the top of the receipt and should include the following:

  • Company Name
  • Logo
  • Address
  • Phone Number
  • Email Address
  • Website [1]

add-logo-receipt

Date of Transaction and Payment Method

The transaction details should include the following:

  • Date of Purchase
  • Receipt Number
  • Payment Method [2]

date-of-transaction

Itemized List of Goods or Services

 Summarize a list of goods or services provided in detail. The itemized list should include the following:

  • Item Descriptions
  • Quantities
  • Unit Prices
  • Total Amounts Paid [3]

Itemized-List-Goods-Services

Total Unit Price and Tax Information

Include the following:

  • Subtotal
  • Taxes
  • Final Total Amount

total-unit-price-and-taxes

Total Amount Paid

 The total amount paid including taxes.

Payment Terms and Conditions

List the payment terms and return policy. Also include the acceptable return by date.

Customer Details

 Add customer details such as full legal name, mailing address, email, and phone number.

Benefits of Using a Receipt Template

 Benefits include:

  • Strengthen Professional Image
  • Customization (Design, Colors, and Font)
  • Easy way to keep records
  • Tax Records
  • Legal Compliance
  • Impress Clients

Tips for Creating a Custom Receipt

 Tips for creating a receipt include the follow:

  • Logo (Personal or Business)
  • Personal Message
  • Maker of Product Description

Tips for Branding Receipt

 Branding receipt tips include:

  • Add Company Logo
  • Professional Font
  • Add Business Information

Walmart Receipt Lookup

 Walmart receipts (Walmart.com) are easy to lookup with only a few details:

  • Purchase Location (State, City, Zip Code)
  • Purchase Details (Item Name)


Professional Receipt Book

Keeping receipts in an organized booklet can help make doing taxes much easier.

Recommendations

Office Depot (officedepot.com)


Return Policies without a Receipt Lookup 

  • Walmart – Refund times depend on the payment method used. Credit/debit cards take up to 10 days, prepaid cards and PayPal up to 30 days, and third-party gift cards up to 10 days (longer for international banks). Walmart Gift Cards, EBT/SNAP Cards, and Refund Credit process within 3 hours. Healthy Benefits Plus OTC Card and Affirm refunds take up to 5 days. (Walmart.com)
  • Target – Return items without a receipt by finding barcodes or receipts in the Target account, app, or emails. Guest Services can also look up purchases using payment method. Without proof, you may get a merchandise return card. For Target Plusâ„¢ items, proof of purchase is required. (target.com)
  • Costco – Return policies vary between products and payment methods used. (Costco.com)
  • Spotify – Yes, cancel anytime in your account online or in the app. (Spotify.com)

 

Sample Receipt Template

PDF / Word / ODT

BUSINESS NAME
LOGO
SALES RECEIPT
SOLD TO
Name: ________________________________ Company: ____________________________ Street: ________________________________ City, State, Zip: _______________________ Phone Number: ______________________
DATE
__________
JOB
_____________
UNIT PRICE
RECEIPT #
__________
ID NO.
__________
CHECK NO.
_______
QTY ITEM #
___ ___
___ ___
PAYMENT METHOD
_____________________
DESCRIPTION
__________________ __________________
DISCOUNT
LINE TOTAL
$ __________________ $ ____________ $ ____________ $ __________________ $ ____________ $ ____________
$
$
$
$
$
THANK YOU FOR YOUR BUSINESS!
Business: ____________________________ Name: ______________________________ Email: _______________________________
TOTAL DISCOUNT SUBTOTAL
SALES TAX
TOTAL
Street: __________________________ City, State, Zip:_________________
P: __________________ F: _____________________