Standard (1-year)

Alaska Residential Lease Agreement Form pdf Alaska Residential Lease Agreement Template

Landlord-Tenant Laws

The Alaska Uniform Residential Landlord & Tenant Act governs the Landlord and Tenant relationship in Alaska. (§ 34.03.010 – 34.03.360)

Required Landlord Disclosures (3)

Sample Alaska Residential Lease Agreement Template

Simple Standard Residential Rental Lease Agreement Form pdf Standard Residential / House Lease Agreement Template

Lease Agreement By State

How to Write a Standard Lease Agreement

Follow these steps to create a legally binding house lease agreement.

  1. Screen Potential Tenants with a Rental Application
  2. List All Parties Involved in the Transaction
  3. Describe the Property Address and Key Features
  4. Outline the Rent Terms and Due Dates
  5. List Landlord and Tenant Responsibilities of the Utilities and Services
  6. List Appliances and Furnishings Included with the Renal Property
  7. Set the Lease Duration and Renewal Options 
  8. Security Deposit Requirements
  9. State the Smoking Policy Rules and Areas 
  10. State Pet Policy and Pet Rules
  11. Attach Required Disclosure Forms

Step 1 – Screen Tenants with a Rental Application

rental-lease-application-template-sample

Summary: Before writing and signing the lease, check the tenant’s employment and credit history with a Rental Application. This document collects details about the tenant’s income, job status, credit score, and references. It helps landlords make sure that the tenant can afford the rent and has a good track record.

Step 2 – List All Parties Involved in the Transaction (Landlord/Tenant)

list-all-parties

Summary: Include the full names and contact details of the landlord and tenant(s). If a property manager is involved, their information should also be added.

Step 3 – Describe the Property Address and Key Details

Summary: List property details such as:

  • Property Mailing Address
  • List number of bedrooms and bathrooms
  • Included unique features such as parking or a gym

Step 4 – Outline the Rent Payment Terms and Due Dates

rent-due-date-example

Clearly state the following:

  • Monthly rent amount
  • Due date (“rent is due on the 1st of every month”)
  • Payment instructions, including acceptable payment methods
  • Late fees and grace periods (In New York, landlords cannot charge a late fee until after the 5th day).[2]

Step 5 – List Landlord/Tenant Responsibilities of Utilities and Services

Summary: Define which utilities and services (e.g., water, gas, electricity, trash collection, internet) will be covered by the landlord and which will be the tenant’s responsibility. Include specifics for shared utility costs, if applicable.

Step 6 – List Included Appliances and Furnishings 

Summary: Include a detailed list of appliances and furnishings provided with the property, such as:

  • Refrigerator
  • Oven
  • Microwave
  • Washer and dryer
  • Furniture (if applicable)

Step 7 – Set the Lease Duration, Renewal Options, and Termination Rules

lease-start-and-end-dates-example

Summary: The most common lease is 12 months. Follow state-specific laws for leases with longer terms. Define the lease term (e.g., 6 months, 12 months) and specify renewal terms. Indicate any renewal policies or notice periods for non-renewal.

Step 8 – Security Deposit Requirements and Amount

Summary: State the amount (usually one (1) month’s rent), conditions for return, and any state-specific limits.

  • The security deposit amount
  • Conditions for return (e.g., cleanliness, no damages)
  • State-specific limits and handling requirements

Step 9 – Smoking Policy Rules and Smoking Areas 

Summary: Specify whether smoking is allowed on the property. If permitted, outline designated areas and rules.

Step 10 – State Pet Policy and Rules

pet-policy-sample

Summary: Clarify if pets are allowed. Include restrictions on breeds or sizes, pet fees, or deposits, and rules. Service animals must be accommodated by federal law.[3]

Step 11 – Attach Required Disclosure Forms by Law

Summary: Attach legally required documents, such as:

  • Lead-Based Paint Disclosure Form Form and EPA Pamphlet – Let tenants know if there is lead paint or other lead hazards (required for properties built before 1978).
  • Asbestos Disclosure – Let tenants know if there is asbestos in the building (required for properties built before 1979). epa.gov
  • Bed Bug Addendum – Explain what both the landlord and tenant should do if bedbugs are found. epa.gov
  • Carbon Monoxide and Smoke Detector Addendum – Clarify if the landlord provides detectors and the tenant’s responsibility to maintain them. ncsl.org
  • Commercial Lease Addendum – Make changes or additions to an existing commercial lease.
  • Death in Rental Unit Disclosure – Inform tenants if someone has died in the property. realtor.com
  • Flood Hazard Area Disclosure – State if the property is in a flood zone.
  • Foreclosure Notice – Notify tenants of a potential foreclosure.
  • Illegal Substance Contamination Disclosure – Inform tenants if the property has been contaminated by illegal substances, like meth.
  • Mold Disclosure – Tell tenants if there is mold and whether the landlord will fix it.
  • Notice of Abandoned Personal Property – Let tenants know if they left items behind and need to collect them before they’re thrown out.
  • Pet Addendum – Outline the rules for pets on the property.
  • Shared Utilities Disclosure – Explain how utilities are shared between tenants.
  • Smoke-Free Addendum – Specify if smoking tobacco or marijuana is allowed on the property.

Sources

  1. 2022 BLS Housing Study
  2. New York Real Property Law § 238-a(2)
  3. humanesociety.org
  4. law.cornell.edu

Landlord Access Laws By State

State

Required Notice

Statute
Alabama 2 days § 35-9A-303
Alaska 24 hours § 34.03.140
Arizona 48 hours § 33-1343
Arkansas N/A N/A
California 24 hours (non-emergency), 48 hours (move-out inspection) § 1954
Colorado N/A N/A
Connecticut Reasonable notice § 47a-16
Delaware 48 hours Title 25 § 5509
Florida 24 hours § 83.53
Georgia N/A N/A
Hawaii 2 days § 521-53
Idaho N/A N/A
Illinois N/A N/A
Indiana Reasonable notice § 32-31-5-6
Iowa 24 hours § 562A.19
Kansas Reasonable notice § 58-2557
Kentucky 2 days § 383.615
Louisiana N/A N/A
Maine 24 hours § 6025
Maryland N/A N/A
Massachusetts Reasonable notice Sanitary Code (410.810)
Michigan N/A N/A
Minnesota “Reasonable notice” (no less than 24 hours) § 504B.211
Mississippi N/A N/A
Missouri N/A N/A
Montana 24 hours § 70-24-312
Nebraska 24 hours § 76-1423
Nevada 24 hours NRS 118A.330
New Hampshire Reasonable notice RSA 540-A:3
New Jersey 1 day § 5:10-5.1
New Mexico 24 hours § 47-8-24
New York N/A N/A
North Carolina N/A N/A
North Dakota Reasonable notice § 47-16-07.3
Ohio 24 hours § 5321.04
Oklahoma 1 day § 41-128
Oregon 24 hours § 90.322
Pennsylvania N/A N/A
Rhode Island 2 days § 34-18-26
South Carolina 24 hours § 27-40-530
South Dakota 24 hours § 43-32-32
Tennessee 24 hours § 66-28-403
Texas N/A N/A
Utah 24 hours § 57-22-4
Vermont 48 hours § 4460
Virginia 24 hours § 55.1-1229(A)
Washington 2 days (repairs), 1 day (showings) § 59.18.150
West Virginia N/A N/A
Wisconsin Advance notice § 704.05(2)
Wyoming N/A N/A

State Security Deposit Laws By State

State Maximum Deposit Notice Period Sources
Alabama 1 months’ rent 60 days § 8-8-15(b)§ 35-9A-201(a), § 35-9A-201(b)
Alaska 2 months’ rent 14-30 days § 34.03.070(a), § 34.03.070(g)
Arizona 1.5 months’ rent 14 days § 33-1321
Arkansas 2 months’ rent 60 days § 18-16-304, § 18-16-305
California 1 months’ rent 21 days § 1950.5
Colorado 2 months’ rent 1-2 months § 38-12-102.5, § 38-12-103
Connecticut 1-2 months’ rent 21-15 days § 47a-21
Delaware 1 month’s rent 20 days § 1301A
Florida No Limit 15-30 days § 83.49(3)(a)
Georgia 2 months rent 30 days § 44-7-30.1, § 44-7-34
Hawaii 1 month’s rent 14 days § 521-44
Idaho No limit 21-30 days § 6-321
Illinois No limit 30-45 days § 765 ILCS 710
Indiana No limit 45 days § 32-31-3-12
Iowa 2 months’ rent 30 days § 562A.12
Kansas 1 month’s rent (unfurnished), 1.5 months’ rent (furnished) 14-30 days § 58-2550
Kentucky No limit 60 days § 383.580(6)
Louisiana No limit 1 month § 9:3251§ 6032
Maine 2 months’ rent 21-30 days § 6032, § 6033
Maryland 1 month’s rent 45 days § 8–203
Massachusetts 1 month’s rent 30 days Chapter 186, Section 15B
Michigan 1.5 months’ rent 30 days § 554.602, § 554.609
Minnesota No limit 3 weeks § 504B.178
Mississippi No limit 45 days § 89-8-21
Missouri 2 months’ rent 30 days § 535.300
Montana No limit 10-30 days § 70-25-202
Nebraska 1 month’s rent (excluding pet fees) 14 days § 76-1416
Nevada 3 months’ rent 30 days NRS 118A.242
New Hampshire 1 month’s rent or $100 (whichever is greater) 20-30 days RSA 540-A:6, RSA 540-A:7
New Jersey 1.5 months’ rent 30 days § 46:8-21.2, § 46:8-21.1
New Mexico 1.5 months’ rent 30 days § 47-8-18
New York 1 month’s rent 14 days § 7-108(e)
North Carolina 1.5-2 months’ rent 30-60 days § 42-51, § 42-52
North Dakota 1 month’s rent (excluding pet deposits) 30 days § 47-16-07.1
Ohio No limit 30 days § 5321.16
Oklahoma No limit 45 days § 41-115(B)
Oregon No limit 31. days § 90.300
Pennsylvania 2 months’ rent 30 days § 250.511a, § 250.512
South Carolina No limit 30 days § 27-40-410
South Dakota 1 month’s rent 14-45 days § 43-32-6.1, § 43-32-24
Tennessee No limit 30 days § 66-28-301
Texas No limit 30 days § 92.103
Utah No limit 30 days § 57-17-3
Vermont No limit 14-16 days § 4461
Virginia 2 months’ rent 45 days § 55.1-1226(A)
Washington No limit 30 days § 59.18.280
West Virginia No limit 45-60 days § 37-6A-2
Wisconsin No limit 21 days § 134.06
Wyoming No limit 15-30 days § 1-21-1208(A)

Frequently Asked Questions

What is a lease?

A lease is a contract between a landlord and tenant that outlines their rights and responsibilities when renting property.

What is a Residential Lease Agreement?

A Residential Lease Agreement is a contract for renting a home or apartment. It outlines the rights and responsibilities of both the landlord and the tenant. This type of agreement can be used for renting houses, apartments, condos, townhouses, and more.Other names for a Residential Lease Agreement include the following:

  • Lease agreement
  • Rental agreement
  • Lease contract
  • Apartment lease
  • House rental agreement
  • Tenancy agreement
  • Rent-to-own lease agreement

How to Create a Residential Lease Agreement?

Scroll up to top of this page and select “Download” to download the template in the format of your choice or select “Create Online” and follow the steps to create a Residential Lease Agreement Form online.

Who pays the security deposit?

The Tenant pay to cover damages or unpaid rent.

Does a lease takeover break a lease?

No, as long as the Landlord approves the new Tenant.

What is pro rata share in a lease?

A Tenant’s share of expenses based on space rented.

What is pro rata share in a lease?

A Tenant’s share of expenses based on space rented.

Who is the lessor?

The Landlord.

Who is the lessee?

The Tenant.

Does a lease need to be notarized?

No, but it can add legal protection.

Where to get a lease agreement form?

Online, real estate offices, or office supply stores.

How to terminate/cancel/break a lease?

Follow lease terms, give notice, and pay any penalties.

How to spot a fake lease agreement?

Spot a fake lease agreement by checking for missing details, inconsistencies, or unverifiable Landlords.

What is a lease purchase agreement?

A purchase agreement is a rental contract with the option to buy the property.

What is a car lease agreement?

A contract to rent a car with set payments and terms.

How do you cancel a lease agreement?

To cancel a lease, check the contract for terms, give written notice, and pay any additional fees.

Sample Standard Residential Lease Agreement

Download: PDF / Word (.docx)

California Standard Residential Lease Agreement 1 pdf California Residential Lease Agreement Templates

What does the California residential lease agreement form cover?

This California residential lease agreement template includes the following laws and regulations:

  1. Legal Considerations
  2. Rent Control and Rent Increases: California Tenant Protection Act
  3. Just Cause Eviction Laws
  4. Security Deposit Rules and Requirements

Legal Considerations

The laws landlords and tenants must follow are listed below:
  • Landlords and Tenants are governed by local, state, and federal laws.
  • The agreement can be oral/verbal but it is recommended the contract be in writing to avoid any future legal disputes.[1]

Rent Control and Rent Increases: California Tenant Protection Act

  • The California Tenant Protection Act of 2019 states that rent in California cannot increase more than 5% per year plus local inflation, up to a maximum of 10% in a 12-month period.
  • This law is effective until July 31, 2025.[2]

California-Residential-Lease-Agreement-rent-control-laws

Just Cause Eviction Laws

  • Landlords can only evict tenants for valid reasons, like unpaid rent or breaking lease terms. For no-fault evictions, such as when the owner moves in, landlords must offer relocation assistance.[3]

Security Deposit Rules and Requirements

  • Landlords must return deposits within 21 days after the lease ends.
  • They can charge the tenant up to 2 months’ rent for unfurnished units and up to 3 months’ rent for furnished units.[4]

Temporary Pool Addendum to the Lease Agreement

September 2025 – California will require all new pool pumps to be internet-enabled and set to operate between 9 AM and 3 PM. This applies to new pools or when replacing pumps but they can still run outside these hours. Hot tubs are not affected by this rule.

California Temporary Pool Addendum to the Lease Agreement [PDF, Word, Excel, OpenDocument, Google Docs]

pool-addendum

Sample California Residential Lease Template

Sources

  1. dre.ca.gov
  2. oag.ca.gov
  3. selfhelp.courts.ca.gov
  4. Cal. Civ. Code § 1950.5

California Residential Lease Agreement Checklist

✅ Before Signing Checklist

✅ After Signing Checklist

A sample standard lease agreement template featuring fill-in-the-blank sections for landlord, tenant, property details, rent, security deposit, lease term, late fee, utilities, and other important housing terms.

What Is a Rental Lease Agreement Form?

A rental lease agreement form is a legally binding document between a landlord and a tenant outlining the terms of renting a residential property. It includes the length of the lease, rent amount, security deposit, responsibilities, and other terms specific to the rental property.

Rental Application Forms—Landlords can request a rental application before signing the simple rental agreement form template to verify the Tenant’s background, finances, and rental history. Once the tenant is verified, the landlord can sign the free rental lease agreement form.

By State

By Type (15) 

Rental-Lease-Agreement-Form

Residential Lease Agreement

A standard 1-year lease is commonly used for apartments, houses, and rental units across the U.S. and offers stability for both parties.

Download: PDF | Word (.docx)
Simple-1-page-lease-Agreement-Template

Simple 1-Page Lease Agreement

A short and straightforward rental contract used for landlords and tenants seeking a quick, legally binding rental form without unnecessary complexity.

Download: PDF | Word (.docx)
Commercial-Lease-Agreement-Template

Commercial Lease Agreement

A legal contract between a landlord and a business tenant for leasing non-residential property, such as retail stores, office buildings, warehouses, or industrial facilities.

Download: PDF | Word (.docx)
Condominium-Lease-Agreement-Template

Condominium Lease Agreement

Used for renting units in condo communities, includes rules and policies specific to the condominium association, HOA regulations, shared amenities, and community guidelines.

Download: PDF | Word (.docx)
Equipment-Rental-Agreement-Template

Equipment Rental Agreement

Used by equipment owners (lessor) and a renter (lessee) for the use of tools, machinery, and electronics. Commonly used for construction equipment, audio/visual gear, office machines.

Download: PDF | Word (.docx)
Family-Member-Rental-Lease-Agreement-Template

Family Member Rental Lease Agreement

Used when one relative rents property from another. It outlines rent, lease terms, and responsibilities to avoid misunderstandings, even in informal family arrangements.

Download: PDF | Word (.docx)
Hunting-Land-Lease

Hunting Land Lease

A legal agreement that allows individuals to rent private land for hunting. It outlines lease duration, permitted game, access rights, and land use rules for a safe and lawful hunting experience.

Download: PDF | Word (.docx)
Month-to-Month-Lease-Agreement-Template

Month-to-Month Lease Agreement

Tenancy at will with automatic renewals every 30 days.

Download: PDF | Word (.docx)
Parking-Space-Lease-Agreement

Parking Space Lease Agreement

Used for renting parking space.

Download: PDF | Word (.docx)
Rent-to-Own

Rent-to-Own Conveyance Lease Agreement

A lease agreement that includes an option for the tenant to purchase the property during the lease term.

Download: PDF | Word (.docx)
Room-Rental-Agreement-Template

Room (Roommate) Rental Lease Agreement

Shared living arrangements. A legally binding contract that outlines the responsibilities and agreements between co-tenants.

Download: PDF | Word (.docx)
short-term-vacation-lease

Short-Term(Vacation) Lease

Used for short-term leases of 30 days or less.

Download: PDF | Word (.docx)
Storage-lease-Agreement

Storage Space (Unit) Rental Lease

Rent storage space in exchange for rent payments.

Download: PDF | Word (.docx)
Sublease-Agreement-Template

Sublease Agreement Template

Used to sublet units with landlord approval.

Download: PDF | Word (.docx)
Weekly-lease-Agreement-Template

Weekly Lease Agreement

Used for seven (7) day lease periods. Commonly used for AirBnb type of leases.

Download: PDF | Word (.docx)

What is a boilerplate rental lease agreement?

A boilerplate rental lease agreement is a legal agreement between a landlord and a tenant that defines their rights and obligations when renting a residential or commercial property. A rent receipt is proof that the Tenant paid rent. A lease addendum is used to modify or change the terms of the lease agreement. A move-in checklist is used to protect the Tenant’s security deposit deduction.

Why use a simple rental agreement form?

A written and signed simple rental agreement form protects both the Landlord and the Tenant by clearly outlining the rules and responsibilities of both parties during the lease term.

  • Protect the Rights of Both Parties: The roles of each party are written down so there is no confusion.
  • Misunderstandings: Having the agreement in writing makes it straightforward to both parties what the roles are.
  • Customize: Create a rental lease contract tailored to the rental property.

Rental Lease Agreement Template Features

  • Legally Binding
  • Customizable
  • Multiple Formats (PDF, Word, Excel, Open Document)
  • Free Samples

What is a Residential Lease?

A Residential Lease Agreement is a contract for renting a home, outlining the landlord’s and tenant’s rights and responsibilities. It is used for apartments, houses, and condos. A residential lease is also known as the following:

  • Lease agreement
  • Rental agreement
  • Rental contract
  • Apartment lease
  • House rental agreement
  • Tenancy agreement
  • Rent-to-own lease

Does a lease takeover count as breaking a rental agreement?

No, as long as it is done with the landlord’s consent.

Who Pays the Security Deposit in a Lease Agreement?

The Tenant pays the Landlord the security deposit as collateral for any damages or non-payment of rent.

 

How to Write a Rental Lease Agreement? 

Step 1 – Title the Agreement Form and add the Parties’ Names

  1. Add the name of the agreement form, “Rental Lease Agreement.”
  2. Add the date and year the agreement was made.
  3. Add the full legal names and addresses of the Landlord and Tenant.

write-rental-lease-step-1

Step 2 – Add Rental Property Address, Details and Residence Type

  1. Please enter the entire rental property address where it is located.
  2. Add the property details, such as the number of bedrooms, bathrooms, half-bathrooms, and any other information the Tenant should know.
  3. Please add the type of residence, such as a single-family home, multifamily home, townhouse, condominium, apartment, co-op, dwelling, mobile home, tiny home, or other.

step-2-rental-property-address

Step 3 – Select Fixed-Lease or Month-to-Month Lease Type with Dates

  1. Check if the type of lease is a fixed lease or a month-to-month lease.
  2. Add start and end dates.
  3. Add renewal options (if any).

step-3-fixed-lease-or-month-to-month-lease

Step 4 – Add names of Occupant(s)

The Tenant must list any occupant(s) (if any) staying in the rental unit.

how-to-write-lease-agreement-step-4

How to Lease Your Property (9 Steps)

Step-by-Step Guide PDF

Step 1 – Type of Lease

Landlords, Owners, and Property Managers who decide to rent out their unit(s) to Tenants (s) in exchange for rent payments need to first decide on the type of lease options they want to offer Tenants. The options include a short-term (seasonal), long-term, or vacation lease agreement.
Agreement Types Depending on Lease Duration and Tenant Audience:

  • Long-term lease – Minimum of one year (12 months) or more. These Tenants typically are young professionals or family units where one needs to stay consistently in one geographic area to be close to a job or school for long periods.
  • Short-term lease—Up to one year (12 months) or monthly (month-to-month). These Tenants tend to be college kids who need to rent an apartment for nine months out of the year before going home for summer vacation at their parents’ house.
  • Vacation lease—One month (30 days) or less. These Tenants come from all different walks of life as one travels throughout one’s lifetime. It’s becoming more common, especially after the pandemic, for people to work remotely and also study remotely online.
  • Hunting Land Lease – PDF

Step 2 – Preparing the Rental Property for Showings

Once the final decision is made on the lease type, the next step is to prepare the rental property for showings – in person and online. This step is when a cleaning company or a painter fixes interior and/or exterior touch-ups. The plumber might also need to be contacted if a faucet leaks or a toilet is clogged.

A trip to Lowe’s or Home Depot might be a good idea for light bulbs, smoke detectors (including the compatible batteries), and having extra keys made (think extra keys for Lock-box, Brokers, and Tenants).

Double-check that all of the essentials needed to make your home 100% habitable are present prior to showing or posting any videos or pictures of the rental space online or in print ads.

get-ready-for-showings-clean-rental-property

Step 3 – Finding the Right Tenant(s)

The third step is finding and vetting potential Tenant(s). This is done by listing the property online, including entering information in the Multiple Listing Service (MLS). At this point, you may consider hiring a Real Estate Broker to help with the leasing process to avoid any financial or legal issues.

Advertising: Advertising rental properties depends on the local market and the target audiences. Landlords or property owners can choose from different advertising platforms, but it’s essential to be transparent about the property’s condition, updated photos, and prices to simplify the rental process. Also, consider hiring a real estate agent to manage the rental process.

finding-tenants-rental-unit

 

Step 4 – Preparing a Rental Application

A rental application serves to uncover three major concerns for an owner of property about a Tenant:

  • Criminal history
  • Credit history
  • Previous evictions by prior landlords

If a Tenant passes all three checks, then verify the Tenant’s employment and means of paying rent. Landlords have the legal right to ask for government-approved identification, a social security number, and an applicant’s legal status.

Preparing-Rental-Application

Law Alert ⚖️

The Fair Housing Act, 42 U.S.C. 3601, prohibits landlords and property owners from discriminating (denying) prospective tenants the ability to rent based on the following criteria:

  • disability
  • familial status or national origin
  • race or color
  • religion
  • sex

Ways to Screen a Tenant:

  • TransUnion SmartMove – TransUnion offers a tenant screening service called SmartMove. It allows landlords to request credit reports and criminal background checks on prospective tenants. SmartMove provides a credit-based recommendation that helps you assess the tenant’s financial stability and risk profile.
  • Experian Connect – Experian offers a similar service called Experian Connect. Landlords can request credit reports and view a tenant’s credit history. This can help you gauge their creditworthiness and financial responsibility.
  • Local Court Records – You can check your local court’s website or visit in person to search for eviction records, judgments, or any legal disputes involving prospective tenants. This can give you insight into their rental history and legal issues.
  • Social Media and Online Searches – Conducting online searches and checking social media profiles can provide additional information about a tenant. While this isn’t an official screening method, it can give you an idea of their lifestyle, behavior, and any red flags.

Step 5 – Tenant Views the Space

Depending on the property owner, one may require a rental application from the applicant before or after viewing the property. There could be disclosures you will need to offer each tenant before they view the property, depending on the state.

Law Alert ⚖️

The most common disclosure the federal government requires is the Lead-Based Paint Disclosure, which requires owners of property built before 1978 to give prospective tenants a pamphlet (PDF)↗.

showing-tenants-rental-property

Step 6 – Verify References

Landlords and property owners should be particular when asking for references from a prospective tenant. Asking for personal friends or family as references serves little use. An owner must abide by no laws or limitations when contacting references. When asking for references, it’s best to ask for the following contacts:

  • Previous and current employer;
  • Prior landlord/owner of rented property.

Step 7 – Approving the Tenant

A landlord can approve a tenant for any reason. However, when rejecting a tenant from occupancy, the landlord must give the reason (which must be legal). A rejected application is due to a negative report on a credit report.

Law Alert ⚖️

The Fair Credit Reporting Act↗requires property owners/landlords to disclose the information as to why a rental application was denied. Landlords must provide the denied applicant with the following:

  1. A written statement explaining the adverse facts
  2. A source of the reporting agency

 

Step 8 – Signing the Lease

Leases can be signed online using DocuSign↗ or eSign↗. If the lease is signed in person, having the lease notarized is recommended. Property owners do not need to be named on the lease if a property management company controls the property. Verbal agreements are not legally binding.

  • All persons who have applied to reside at the property;
  • Owner or manager of property;
  • If signing in person, a notary (public officer) is recommended.

Security Deposits

Most U.S. states follow the rules set out by HUD↗, a federal department that administers laws and regulations regarding housing.

  • One month rent – Landlords are allowed to ask for a security deposit equal to 1 (one) month’s rent;
  • Interest-bearing account – Security deposits must be kept in a separate interest-bearing account;
  • Unpaid Dues – The Landlord may use the security deposit as reimbursement for any unpaid dues when the lease expires;
  • Refund – The landlord must return the security deposit in full within 30 days of notice;

Source: § 880.608

Step 9 – Occupancy

The Tenant(s) have the right to occupy the property on the start date stated within the lease agreement unless otherwise written and agreed upon. Once the tenant has begun to occupy the property, the owner loses their right to enter it without proper notice. The lease agreement termination will be outlined in the agreement.

Rental Lease Break Clause

A lease break clause lets a Tenant end their lease early under certain conditions.

Landlord-Tenant Laws

State Security Deposit Laws By State

State Maximum Deposit Notice Period Sources
Alabama 1 month’s rent 60 days § 8-8-15(b)§ 35-9A-201(a), § 35-9A-201(b)
Alaska 2 months’ rent 14-30 days § 34.03.070(a), § 34.03.070(g)
Arizona 1.5 months’ rent 14 days § 33-1321
Arkansas 2 months’ rent 60 days § 18-16-304, § 18-16-305
California 1 month’s rent 21 days § 1950.5
Colorado 2 months’ rent 1-2 months § 38-12-102.5, § 38-12-103
Connecticut 1-2 months’ rent 21-15 days § 47a-21
Delaware 1 month’s rent 20 days § 1301A
Florida No Limit 15-30 days § 83.49(3)(a)
Georgia 2 months rent 30 days § 44-7-30.1, § 44-7-34
Hawaii 1 month’s rent 14 days § 521-44
Idaho No limit 21-30 days § 6-321
Illinois No limit 30-45 days § 765 ILCS 710
Indiana No limit 45 days § 32-31-3-12
Iowa 2 months’ rent 30 days § 562A.12
Kansas 1 month’s rent (unfurnished), 1.5 months’ rent (furnished) 14-30 days § 58-2550
Kentucky No limit 60 days § 383.580(6)
Louisiana No limit 1 month § 9:3251§ 6032
Maine 2 months’ rent 21-30 days § 6032, § 6033
Maryland 1 month’s rent 45 days § 8–203
Massachusetts 1 month’s rent 30 days Chapter 186, Section 15B
Michigan 1.5 months’ rent 30 days § 554.602, § 554.609
Minnesota No limit 3 weeks § 504B.178
Mississippi No limit 45 days § 89-8-21
Missouri 2 months’ rent 30 days § 535.300
Montana No limit 10-30 days § 70-25-202
Nebraska 1 month’s rent (excluding pet fees) 14 days § 76-1416
Nevada 3 months’ rent 30 days NRS 118A.242
New Hampshire 1 month’s rent or $100 (whichever is greater) 20-30 days RSA 540-A:6, RSA 540-A:7
New Jersey 1.5 months’ rent 30 days § 46:8-21.2, § 46:8-21.1
New Mexico 1.5 months’ rent 30 days § 47-8-18
New York 1 month’s rent 14 days § 7-108(e)
North Carolina 1.5-2 months’ rent 30-60 days § 42-51, § 42-52
North Dakota 1 month’s rent (excluding pet deposits) 30 days § 47-16-07.1
Ohio No limit 30 days § 5321.16
Oklahoma No limit 45 days § 41-115(B)
Oregon No limit 31. days § 90.300
Pennsylvania 2 months’ rent 30 days § 250.511a, § 250.512
South Carolina No limit 30 days § 27-40-410
South Dakota 1 month’s rent 14-45 days § 43-32-6.1, § 43-32-24
Tennessee No limit 30 days § 66-28-301
Texas No limit 30 days § 92.103
Utah No limit 30 days § 57-17-3
Vermont No limit 14-16 days § 4461
Virginia 2 months’ rent 45 days § 55.1-1226(A)
Washington No limit 30 days § 59.18.280
West Virginia No limit 45-60 days § 37-6A-2
Wisconsin No limit 21 days § 134.06
Wyoming No limit 15-30 days § 1-21-1208(A)

Non-Sufficient Funds (NSF) Fees By State

State Maximum Fee Laws
Alabama $30 § 8-8-15(b)
Alaska $30 § 09.68.115(2)
Arizona No Maximum N/A
Arkansas $30 § 5-37-307,
§ 5-37-304
California $25 (Plus $35 for each additional bad check provided.) § 1719.
Colorado $20 § 13-21-109
Connecticut N/A § 52-565a(d)
Delaware $40 § 1301A
Florida $25: For checks, $50 or less.
$30: For checks over $50 but less than $300.
$40 or 5% of the total value (whichever is greater): For checks over $300.		 § 68.065
Georgia $30 or 5% of the rent check amount § 13-6-15 (b)
Hawaii N/A N/A
Idaho The total amount of the check plus any fees. § 28-22-1051
Illinois The amount of the check plus any fees. 720 ILCS § 5/17-1(E)
Indiana $27.50 or 5% of check amount. § 35-43-5-5
Iowa Amount of check and any fees. § 714.1(6)
Kansas $30 § 60-2610
Kentucky $50 § 514.040
Lousiana $15 plus any bank fees. § 14:71
Maine Check amount and bank fees. § 14-6071
Maryland N/A N/A
Massachusetts $30 § 62C-35
Michigan $25 (if rent check is paid within 7 days); $35 (if rent check is paid within 30 days. § 600.2952
Minnesota N/A N/A
Mississippi $30 § 97-19-75
Missouri $25 § 570.120
Montana $30 § 27-1-717
Nebraska $10 § 28-611
Nevada N/A N/A
New Hampshire N/A § 638-4
New Jersey $100 or 3 times the check amount. § 2A-32A-1
New Mexico N/A N/A
New York $20 § 5-328
North Carolina $25 § 25-3-506
North Dakota $30 § 6-8-16.2a
Ohio $30 or 10% of the Check’s Amount § 1319.16
Oklahoma N/A N/A
Oregon $35 § 30.701
Pennsylvania $50 § 18.4105e
South Carolina $30 § 6-42-3
South Dakota $40 § 57A-3-421
Tennessee $30 § 47-29-102
Texas N/a N/A
Utah $20 § 7-15-2
Vermont $5 § 2022
Virginia $50 § 8.01-27.1
Washington $40 § 62A.3-515(b)(1)
West Virginia $25 § 61-3-39e
Wisconsin N/A N/A
Wyoming $30 § 1-1-115

Definitions

Abandonment
Abandonment is the act of vacating the premises before fulfilling the terms of the agreement without notice or consent, is abandonment.
Addendum: Addendum is a signed document that adds terms to a lease.
Agent
Agent is someone acting on behalf of another (Realtor, real estate agent, or property manager)
Alterations and Improvements
Alterations and Improvements are changes to a property’s appearance or function.
Appliances
Large household machines, such as refrigerators or stoves.
Amenities
Extra features that add value, such as a balcony or fitness center.
Appraisal
An appraisal is a professional evaluation of the value of a property by a licensed appraiser.
Binding Effect
A clause in the lease that benefits all parties and their heirs or assigns.
Breach of Contract
Breaking lease terms, leading to termination.
Boilerplate Contract
Clauses in lease agreements that correlate critical legal points.
Closing Costs
Buyers and sellers typically incur various expenses beyond the property price to complete a real estate transaction. These expenses include fees for title insurance, legal services, and more.
Default
Steps taken when a tenant violates the lease.
Closing Costs
Buyers and sellers typically incur various expenses beyond the property price to complete a real estate transaction. These expenses include fees for title insurance, legal services, and more.
Default
Steps taken when a tenant violates the lease.
Due Date
The day rent is due; a grace period before late fees apply.
Down Payment
The down payment in a real estate transaction is the first initial payment made by the buyer (Tenant) when purchasing a home. It is usually a percentage of the total purchase price.
Escrow
A third party of the Landlord and Tenant holds the funds until a transaction is completed.
Entire Agreement
Confirms all agreements are included in the lease document.
Eviction
Landlord’s legal process to remove a tenant.
Fair Housing Act
Prohibits rental discrimination based on personal characteristics (race/religion).
Fair Market Rent
Fair Market Rent is determined by the 40th percentile of gross rents for typical, standard-quality rental units in a specific housing market..
Furnishings
Removable items like furniture or decor.
Governing Law
States the lease follows local state laws.
Grace Period
Extra time before late fees are charged for unpaid rent.
Guests
Non-residents staying in rental unit temporarily.
Hazardous Materials
Substances on the property that may pose risks.
Landlord and Tenant
The landlord agrees to let the tenant use the property for a specified period in exchange for rent.
Lease Agreement vs. Rental Agreement
A lease agreement is usually for long lease contracts, 6 months or more, and a rental agreement is usually for short-term leases of 30 days.
Property Rentals
Real Estate assets that are owned by individuals or entities (businesses) that are rented out to Tenants/Occupants for a specific period of time in exchange for rent payments.
House rules
Guidelines for shared living spaces.
Indemnification
Protects the landlord from liability for injuries or damages.
Insurance (Bond)
Covers landlord and tenant liability.
Landlord/Lessor
The property owner renting out the unit.
Late Fee
Charge for overdue rent.
Lease Agreement
A legal document outlining rental terms.
Lease Renewal
Extending the lease after expiration.
Maintenance
Required property upkeep by the tenant.
Monthly Rent
Rent amount due monthly, usually on the 1st.
Month-to-Month
Flexible lease renewed every 30 days.
Non-Delivery of Possession
Clause for tenant move-in delays.
Notice
Written communication from landlord about lease-related issues.
Occupants
Non-tenant residents, like family members.
Parking
Defines parking arrangements for tenants.
Parties
Individuals (Lessor/Lessee) involved in the lease (Landlord/Tenant).
Payment Location
Address for delivering rent payments.
Personal Property
Removable belongings not part of the rental unit.
Pet Deposit Fee
Extra payment for pets in the rental property.
Property Description
Address and details of the rental unit.
Property Manager
Person managing the property for the owner.
Prorated Rent
Adjusted rent for partial months.
Real Property
Land and attached structures.
Receipt of Agreement
Proof that both parties received signed documents.
Returned Check
A bounced check due to insufficient funds (NSF Fees might occur).
Security Deposit
Money held for potential damages.
Security Deposit Refund
Return of deposit after deductions for damages.
Severability Clause
Invalid clauses don’t affect the rest of the lease.
Sub-landlord – (Sublessor)
Tenant renting the unit to another person.
Subleasing
When a tenant rents the property to someone else.
Subtenant (Sublessee)
Person renting from the primary tenant.
Tenancy
Occupancy of the rental unit.
Tenant
Person renting the property.

Federal Leasing Laws ⚖️

Fair Housing Act (FHA)

Cannot discrimination based on race, religion, or disability. (hud.gov)

Americans with Disabilities Act (ADA)

Must include accessibility and rights for individuals with disabilities (reasonable accommodations and allowing service animals on property). (ada.gov)

Lead-Based Paint Hazard Reduction Act

Must be included for homes built before 1978. (epa.gov)

Fair Credit Reporting Act (FCRA)

Disclosures when checking credit reports for screening tenants. (ftc.gov)

Privacy and Security Laws

The roommate agreement must outline how personal information and data is protected. This is part of the Truth in Lending Act. (occ.treas.gov)

Uniform Residential Landlord and Tenant Act (URLTA)

URLTA provides guidelines for leases and tenant rights and covers security deposits, repairs, and maintenance rules. (nchh.org)

Anti-Retaliation Laws

Protects tenants from retaliation for asserting rights; the agreement cannot penalize roommates for exercising legal rights. (nhlp.org)

Landlord Access Notice Requirements by State

State Required Notice Statute
Alabama 2 days § 35-9A-303
Alaska 24 hours § 34.03.140
Arizona 48 hours § 33-1343
Arkansas N/A N/A
California 24 hours (non-emergency), 48 hours (move-out inspection) § 1954
Colorado N/A N/A
Connecticut Reasonable notice § 47a-16
Delaware 48 hours Title 25 § 5509
Florida 24 hours § 83.53
Georgia N/A N/A
Hawaii 2 days § 521-53
Idaho N/A N/A
Illinois N/A N/A
Indiana Reasonable notice § 32-31-5-6
Iowa 24 hours § 562A.19
Kansas Reasonable notice § 58-2557
Kentucky 2 days § 383.615
Louisiana N/A N/A
Maine 24 hours § 6025
Maryland N/A N/A
Massachusetts Reasonable notice Sanitary Code (410.810)
Michigan N/A N/A
Minnesota “Reasonable notice” (no less than 24 hours) § 504B.211
Mississippi N/A N/A
Missouri N/A N/A
Montana 24 hours § 70-24-312
Nebraska 24 hours § 76-1423
Nevada 24 hours NRS 118A.330
New Hampshire Reasonable notice RSA 540-A:3
New Jersey 1 day § 5:10-5.1
New Mexico 24 hours § 47-8-24
New York N/A N/A
North Carolina N/A N/A
North Dakota Reasonable notice § 47-16-07.3
Ohio 24 hours § 5321.04
Oklahoma 1 day § 41-128
Oregon 24 hours § 90.322
Pennsylvania N/A N/A
Rhode Island 2 days § 34-18-26
South Carolina 24 hours § 27-40-530
South Dakota 24 hours § 43-32-32
Tennessee 24 hours § 66-28-403
Texas N/A N/A
Utah 24 hours § 57-22-4
Vermont 48 hours § 4460
Virginia 24 hours § 55.1-1229(A)
Washington 2 days (repairs), 1 day (showings) § 59.18.150
West Virginia N/A N/A
Wisconsin Advance notice § 704.05(2)
Wyoming N/A N/A

USPS Informed Delivery: Email Landlord/Tenant Notices

Sign up with USPS Informed Delivery (usps.com) to receive mail virtually, no matter where you are. Never miss a Notice in the mail again, as these Notices can be time-sensitive.

Frequently Asked Questions

Q. Does a lease takeover count as breaking a rental agreement?

Answer: A lease transfer doesn’t usually count as breaking a rental agreement. Always double-check with the written lease agreement contract that you signed.

Q. What are renters’ rights without a formal written lease agreement?

Answer: Tenants’ rights without a formal lease agreement depend from state to state. Read our basic guideline for more information.

Q. What is a Rental Agreement Form?

Answer: A rental agreement is a month-long contract that is similar to a lease in many ways. It’s different from a lease in that it is automatically renewed.

Q. How do you get out of a lease agreement?

Answer: Laws are in place that override the lease agreement where the tenants can break the contract.

Q. How do you spot a fake lease agreement?

Answer: Some lease agreements are fake; here are the top ways to spot one: the landlord asks for a large deposit, the landlord puts time pressure on you to sign the agreement, and the lease agreement does not allow you to legally get out of the lease respectfully.

Q. What are the 2025 Fannie Mae Selling and Renting Updates?

Answer: Fannie Mae’s tools and resources are free, including the 2025 selling guide PDF.

Q. How to cancel a lease agreement?

Answer: Landlords usually require a 30-day notice, although it’s best to check with local laws and your lease agreement. The lessor and lessee MUST sign a letter stating the cancellation.

Q. What is a triple-net lease agreement?

Answer: Although this type of lease mostly pertains to commercial property, it’s when the tenant agrees to pay for all expenses/bills of the rental property, including taxes, insurance, and maintenance.

Sample Rental Lease Agreement 

PDF | Word | Excel | ODT | Google Docs | Google Sheets

Sources

  1. 2022 BLS Housing Study (1st slide)
  2. FRED (Economic Data) – Total Households
  3. 2022 BLS Housing Study (2nd slide)
  4. Moody’s – Key Takeaways from the 4th Quarter Housing Affordability Update
  5. Results from the Zillow Consumer Housing Trends Report 2023
  6. Results from the Zillow Consumer Housing Trends Report 2023
  7. Zillow – Consumer Housing Trends Report 2024 (Page 30)

Standard Rental Lease Agreement Checklist

✅ Before Signing

✅ After Signing

Related Documents

Professional Residential Lease Agreement Template featuring sections for property info, parties, lease terms, rent, security deposit, late fees, occupancy, maintenance, guest policy, pet policy, legal issues, and signature fields at the bottom.Professional Residential Lease Agreement Template