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Rental Application Form – This rental application form is used to check tenant(s) credibility history prior to signing the lease agreement form contract template.
By Type of Contract Template
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Residential Lease Agreement – Standard 1-year (12 months) lease term. Download: PDF | Word (.docx) |
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Commercial Lease Agreement – Used for retail spaces, office buildings, warehouses, and industrial facilities. Download: PDF | Word (.docx) |
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Condominium Lease Agreement – Used for renting condo units. Download: PDF | Word (.docx) |
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Family Member Rental Lease Agreement – Used by relatives renting from family members. Download: PDF | Word (.docx) |
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Month-to-Month Lease Agreement – Tenancy at will with renewals every 30 days. Download: PDF | Word (.docx) |
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Rent to Own Lease Agreement – A lease that includes an option for the tenant to purchase the property. Download: PDF | Word (.docx) |
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Roommate Lease Agreement – Shared living arrangements. A binding contract outlining responsibilities and agreements between co-tenants. Download: PDF | Word (.docx) |
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Sublease Agreement – Used to Sublet unit with landlords approval. Download: PDF | Word (.docx) |
What the New York Residential Lease Agreement Form Covers
This agreement includes the following information for landlords and tenants in New York:
- New York Landlord-Tenant Act
- Security Deposit Law
- Lease Termination
- Landlord’s Access to the Property
- Rent Due Date and Late Fees
- Eviction Procedures
- Property Maintenance
- Required Disclosure Forms
- Tenant’s Right to Withhold Rent
New York Landlord-Tenant Act
Summary (Real Property Law (RPL)): New York law governs landlord and tenant responsibilities, rental agreements, security deposits, eviction procedures, tenant rights, and required disclosure forms.
Security Deposit Laws
Summary (§ 7-108-1-a(a), § 7-108(1-a)(e)):
- 14 Days – Landlords must return the security deposit within 14 days of the lease end date.
- Itemized List – Deductions for damages must be provided with the returned deposit.
- Maximum Amount – Security deposits are capped at one month’s rent for residential leases.
Lease Termination Rules for Landlords and Tenants
Summary:
If the lease doesn’t mention a term, it’s a month-to-month tenancy by default. Required notice for termination is as follows:
- Month-to-month: 30 days’ notice.
- No notice: If the rental unit poses a health or safety threat.
Landlord’s Access to the Rental Property
Summary (§ 25-101(a)(3)):
- Landlords must provide 24 hours before entering the property, except in emergencies.
Rent Due Dates and Late Fees
Summary (§ 238-A(2)):
- Grace Period – Landlords cannot charge late fees until the rent is more than 5 days late.
- Late Fees – Late fees are capped at $50 or 5% of the rent, whichever is less.
Eviction Procedures and Notices
Summary:
- Notice to Pay or Quit – 14 days.
- Landlords must follow New York’s formal eviction process, starting with a written notice.
Property Maintenance Requirements and Utilities
Summary: Landlords must maintain the rental property in a habitable condition as required by the warranty of habitability. Any shared utilities should be disclosed in the lease.
Required Disclosure Forms
Summary: New York landlords must disclose the following information:
- Allergen Hazards Disclosure (NYC only) (NYC Admin Code § 27-2017.1):
Landlords must complete and sign this form with the Local 55 brochure, confirming an annual inspection for indoor allergens like mold, mice, rats, and cockroaches. - Bedbug Disclosure (NYC only) (NYC Admin Code § 27–2018.1):
Landlords must share the unit’s bedbug infestation history from the past year. - Copy of Signed Lease (conditional) (Tenants’ Rights Guide):
For rent-stabilized tenants, landlords must provide a signed lease copy within 30 days of the tenancy start date. - Flood History Disclosure & Risk Notice (N.Y. Real Prop. Law § 231-B(1)):
Landlords must inform tenants about the property’s flood history, risks, and insurance details. - Lead-Based Paint Disclosure & EPA Pamphlet (conditional)
Required for homes built before January 1, 1978; both the disclosure and EPA pamphlet must be provided and signed. - Notice of Good Cause Eviction Law (N.Y. Real Prop. Law § 231-c):
A notice must be attached to the lease indicating whether the tenancy is subject to the Good Cause Eviction Law. - Security Deposit Receipt (conditional) (N.Y. Gen. Oblig. Law § 7-103):
If a security deposit is collected, landlords must disclose the name and location of the financial institution where it is held. - Sprinkler Disclosure (N.Y. Real Prop. Law § 231-A(1)):
The lease must clearly state in bold text whether a sprinkler system is installed. - Stove Knob Covers (NYC only) (conditional) (NYC Admin Code § 27-2046.4(a)):
If tenants have children under six, they must complete this disclosure. Landlords must provide stove knob covers if requested.
Tenant’s Right to Withhold Rent
Summary (N.Y. Real Prop. Law § 235-a(1)): Tenants may withhold rent under the following conditions:
- The rental unit violates the warranty of habitability.
- The tenant must notify the landlord of the issue and allow reasonable time for repairs.
- If repairs are not made, tenants may pay for them and deduct costs from rent (repair and deduct).