When a Tenant signs a lease agreement and the payment is a cash payment for rent, the Landlord will give the Tenant a rental receipt. The transactions over the lease term are recorded in a lease ledger.
How to Fill out a Rent Receipt Template
Title: Title the rent receipt “Rent Receipt” or “Receipt for Rent Payment.”
Date: Write the date the rent was paid.
Tenant’s Name: Enter the Tenant’s name.
Landlord’s Name: Add the Landlord’s or the company’s name.
Property Address: Write the property’s address.
Amount Paid: Show in numbers or words.
Payment Method: How it was paid (check/cash/credit/other).
Period Covered: State the month and year of the rent.
Signature: The landlord should sign to confirm payment.
Receipt Number (optional): Add a number for tracking if needed.
What to fill in
RENT RECEIPT
Date: ______________________________
No.:______________________________ Received from:______________________________
The Sum of ______________________________ Dollars
For Rent at Paid by ☐ Check No. ☐ Cash
For the Period to ☐ Money OrderReceived by: ______________________________
Address: ______________________________
Phone: ______________________________
Landlord’s Signature: ______________________________
Sample Rent Receipt
Why Keep Business Receipts?
Businesses must keep receipts for tax purposes—quarterly or at the end of the year. Most receipts are stored electronically, and paper ones are only given if the customer doesn’t want an e-receipt. Business receipt templates are proof that a payment was made.
How long do I need to keep?
The IRS says businesses should keep receipts for 3 years.
If a business shows a loss for the year, they keep them for 7 years.
What is the difference between a business receipt and an invoice?
A receipt is a document that shows proof of payment, while an invoice is a payment request.
Are Business Receipts Used for Tax Purposes?
Yes, business receipts are used for tax purposes to prove that a purchase was made at a certain time.
Understanding Receipts: Types, Importance, and How to Create Professional Receipts
Original receipt templates are documents from a vendor that show proof of goods sold or services rendered. A business receipt is proof of goods or services provided by a company. A rent receipt is proof that the Tenant paid rent.
Invoice vs Receipt: What’s the Difference?
An invoice is a payment request; a receipt records the payment once made.
Walmart – Refund times depend on the payment method used. Credit/debit cards take up to 10 days, prepaid cards and PayPal up to 30 days, and third-party gift cards up to 10 days (longer for international banks). Walmart Gift Cards, EBT/SNAP Cards, and Refund Credit process within 3 hours. Healthy Benefits Plus OTC Card and Affirm refunds take up to 5 days. (Walmart.com)
Target – Return items without a receipt by finding barcodes or receipts in the Target account, app, or emails. Guest Services can also look up purchases using payment methods. Without proof, you may get a merchandise return card. For Target Plus™ items, proof of purchase is required. (target.com)
Costco – Return policies vary between products and payment methods used. (Costco.com)
Spotify – Yes, cancel anytime in your account online or in the app. (Spotify.com)
Conclusion: Why Receipts Matter for Your Business
Receipts are key to keeping accurate records of purchases, sales, and payments. They also help with tracking expenses, managing refunds, and complying with legal requirements. A customizable receipt template makes accounting easier, boosts your brand’s image, and builds customer trust.
Sample Receipt Template
Our customizable blank receipt template is easy to use in formats such as Adobe PDF, Microsoft Word, ODT, or Excel.
