Understanding Receipts: Types, Importance, and How to Create Professional Receipts

Original receipt templates are documents from a vendor that show proof of goods sold or services rendered. A business receipt is proof of goods or services provided by a company. A rent receipt is proof that the Tenant paid rent.

Invoice vs Receipt: What’s the Difference?

An invoice is a payment request; a receipt records the payment once made.

Types of Receipt Templates

Why should I use a receipt?

Receipt templates offer many benefits for business owners:

1. Accuracy and Consistency: All details of the transaction are correctly recorded.
2. Professionalism: Gives your business a better image and builds trust with clients.
3. Timesaving: Speeds up billing by using pre-set fields.
4. Expense Tracking: Helps track cash purchases and donations for better financial management.

What to include in a professional receipt?

Professional receipt templates include the following information:

Contact Details: Company Name and Logo
Date of Transaction
Itemized List of Goods or Services
Total Unit Price and Tax Information
Total Amount Paid
Payment Terms and Conditions
Customer Details
Benefits of Using a Customizable Receipt
Tips for Creating a Receipt
Tips for Branded Receipt
Walmart Receipt Lookup

1. Contact Details: Company Name and Logo

Business contact information should go at the top of the receipt and should include the following:

Company Name
Logo
Address
Phone Number
Email Address
Website ^[1]

2. Date of Transaction and Payment Method

The transaction details should include the following:

Date of Purchase
Receipt Number
Payment Method ^[2]

3. Itemized List of Goods or Services

Summarize a list of goods or services provided in detail. The itemized list should include the following:

Item Descriptions
Quantities
Unit Prices
Total Amounts Paid ^[3]

4. Total Unit Price and Tax Information

Include the following:

Subtotal
Taxes
Final Total Amount

5. Total Amount Paid

The total amount paid, including taxes.

6. Payment Terms and Conditions

List the payment terms and return policy. Also include the acceptable return by date.

7. Customer Details

Add customer details such as full legal name, mailing address, email, and phone number.

Benefits of Using a Customizable Receipt Template

Using a customizable receipt template includes the following advantages:

Professional Image: Customize with brands, logos, and fonts.
Customization: Design, Colors, and Font.
Easy Record Keeping: Simplifies the way to keep records.
Tax Records: Organize deductible tax records.
Legal Compliance: Helps to comply with legal receipt and transaction regulations.
Impress Clients: Show clients that you value your business operations.

Tips for Creating a Custom Receipt

Tips for creating a receipt include the following:

Include Logo (Personal or Business)
Add Personal Message(s)
Make Clearer Product Descriptions

Tips for Branding Receipt

Branding receipt tips include:

Add Company Logo
Professional Font
Add Business Information

Walmart Receipt Lookup

Walmart receipts (Walmart.com) are easy to look at with only a few details:

Purchase Location (State, City, Zip Code)
Purchase Details (Item Name)

Professional Receipt Book

Keeping receipts in an organized booklet can help make doing taxes much more manageable.

Recommendations

Office Depot (officedepot.com)

Return Policies without a Receipt Lookup

Walmart – Refund times depend on the payment method used. Credit/debit cards take up to 10 days, prepaid cards and PayPal up to 30 days, and third-party gift cards up to 10 days (longer for international banks). Walmart Gift Cards, EBT/SNAP Cards, and Refund Credit process within 3 hours. Healthy Benefits Plus OTC Card and Affirm refunds take up to 5 days. (Walmart.com)
Target – Return items without a receipt by finding barcodes or receipts in the Target account, app, or emails. Guest Services can also look up purchases using payment methods. Without proof, you may get a merchandise return card. For Target Plus™ items, proof of purchase is required. (target.com)
Costco – Return policies vary between products and payment methods used. (Costco.com)
Spotify – Yes, cancel anytime in your account online or in the app. (Spotify.com)

Conclusion: Why Receipts Matter for Your Business

Receipts are key to keeping accurate records of purchases, sales, and payments. They also help with tracking expenses, managing refunds, and complying with legal requirements. A customizable receipt template makes accounting easier, boosts your brand’s image, and builds customer trust.

Sample Receipt Template

Our customizable blank receipt template is easy to use in formats such as Adobe PDF, Microsoft Word, ODT, or Excel.

Download: PDF / Word / ODT / Excel

Make Free Receipt Templates